| OSNDRC By-Laws-Updated 12/23/08 |
BY-LAWS
ARTICLE I - Dues
2008 Sanctioned Shows
2009 Sanctioned Shows
Section 1. Membership dues shall be recommended by the Board of Directors for approval by
the members at the annual meeting. Such dues shall include all memberships listed in Article
IV, Section 2, of the Constitution.
Section 2. A member shall be notified thirty (30) days prior to his/her expiration of
membership
Section 3. Any office held by a member whose dues have expired for a period of thirty (30)
days or more, shall vacate the office.
ARTICLE II - Duties of Officers
Section 1. The President shall preside at all meetings of the Club, act as Chairman of the
Board of Directors, appoint all regular and special committees, and preform such other duties
as pretains to the office. The President shall be an ex-offico member of all committees.
Section 2. The Vice-President shall preform all duties of the President in his absence. In the
event of the vacating of the office of President, the Vice-President shall automatically succeed
him in office.
Section 3. The Secretary-Treasurer shall maintain accurate minutes and other record of all
meetings of the Club, and cause all correspondence to the office to be acted upon promptly.
Shall collect all dues and funds, shall maintain a bank account in the name of the Club, maintain
a complete set of books and records, advise the President on finacial matters, furnish an
annual report to the Board of Directors showing the Club's general finacial condition and
preform such other duties as assigned by the President. Shall pay all bills not exceeding a
maximum set by the Board of Directors, for which a written receipt is to be furnished. Shall pay
all bills exceeding this amount with signature and approval of the President, for which a written
receipt is to be furnished, and shall preform all duties and other responsibilities as outlined in
the Constitution and By-Laws.
Section 4. The Board of Directors shall have the power to act for the Club on all matters which
might arise between meetings and discharge other duties as may be assigned to them by the
Constitution and By-Laws. A decision by all Board of Directors can only be changed by
two-thirds (2/3) majority vote of all members present at a special meeting. The Board of
Directors shall approve Presidental specifically covered by this Constitution and By-Laws.
ARTICLE III - Compensation
Section 1. No compensation shall be paid in any form to any Officer or Director of this Club.
Section 2. No travel expense shall be paid in any form to any Officer or Director of this Club.
ARTICLE IV - Standings Committee
Section 1. Election Committee - shall consist of a Chairperson and two (2) members in good
sanding. Their duties shall be to receive and certify election ballots, as well as ballots cast on
Constitutional amendments and shall same to Secretary. No person whose name appears on
the ballot may be a member of this Committee.
Section 2. Auditing Committee - shall consist of a Chairperson and one (1) member not
related to or living in the Treasurer's household. Their duties shall be to audit the books of the
Treasurer and report their findings at the annual meeting.
Section 3. Show Committee - shall consist of a Superintendent, Show Secretary and Treasurer,
plus other supporting personnel that may be required to carry out its duties. They shall be
responsible for printing and distributing the Show Catalog, for hiring the show judges as
recommended by the membership, recording of show results, the procurement of awards and
trophies and the completion of a detailed financial show report within three (3) weeks following
the show date.
Section 4. The amount of indebtedness which may be incurred by any committee (show
Committee excepted) shall in no case exceed twenty-five dollars ($25) except in the case of the
"Droppings" editor who shall be reimbursed for all costs of editing the newsletter for which
receipts are provided and documented to the Secretary-Treasurer and the Sweepstakes
Chairperson for all expenses for providing sanction forms and tallying sweepstakes for which
receipts are provided and documented to the Secretary-Treasurer. Any other committee
expenses in excess of twenty-five dollars ($25) must meet with the approval of the Board of
Directors.
ARTICLE V - Voting Procedures
Section 1. Any member in good standing wishing to become a candidate for an office may
obtain a nominating petition from the Secretary. The nominating petition shall be signed by
three (3) members in good standing and submitted to the Secretary any time prior to the
election nominations held at the Spring Meeting or may have him/herself nominated by another
member at the same meeting. Nominations and a seconding motion may be made from the
floor of the meeting upon which the nominated person with his/her approval may become a
candidate for election.
Section 2. Following the close of the nominating procedure at the Spring Meeting, the
Secretary will determine if all nominating candidates are eligible to run for the office. All
nominees who qualify will appear on the ballot. Any nominee who does not qualify will be
advised by mail or phone within fourteen (14) days after the close of the Spring Meeting.
Section 3. In the event any office does not have at least one (1) nominee from these petitions,
the President shall appoint two (2) Directors to assist him/her in obtaining the number of
nominees necessary to complete the ballot.
Section 4. Election ballots, as well as ballots on Amendments shall either be printed in the
"Dwarf Droppings" or individually mailed to all eligible voting members. The names of all
candidates who have properly qualified under Article V, Section 1 and 3 shall appear on the
ballot.
Section 5. Ballots must be returned to the Chairman of the Election Committee, post-marked
not less than twenty (20) days prior to the Election Meeting. Facsimile or copy of any ballot
returned to the Election Chairman shall be determined void and not counted.
Section 6. The Election Committee shall count all acceptable ballots at the election meeting
and certify the results to the Secretary within ten (10) days thereafter. They shall also return all
ballots to the Secretary-Treasurer who shall retain them for a period of six (6) months following
the election.
Section 7. Any ballot declared unacceptable by the Election Committee shall be reviewed by
the Board of Directors. If, after review, the Board of Directors determines sufficient number of
these ballots are acceptable to change the results of the election of an officer or approval or
disapproval of that Amendment, then the Board of Directors total count shall be determined to
be official.
ARTICLE VI - Parliamentary Authority
Section 1. There shall be at least sixteen (16) members, including five (5) members who are
either Officers or Board of Directors of the club to constitute a quorum. Change: There shall be
at least eight (8) members, including three (3) members who are either Officers or Board of
Directors of the club to constitute a quorum.
ARTICLE V - Meetings
Section 1. (a) There shall be a minimum of two (2) meetings each year, one in the Spring
and one in the Fall.
(b) The Spring meeting shall be designated as the Annual Meeting and must be held no earlier
than April 15th and no later than June 15th.
(c) The Fall meeting shall be designated as the Election Meeting, and shall be held no earlier
than September 15th and no later than November 15th.
(d) The President may call a Membership meeting at any Netherland Dwarf show sanctioned
by this Association.
(e) The President may call a special Membership meeting at any other time, providing all
members have been notified thirty (30) days prior to the meeting date. Notification may be
made by mail or published in the Dwarf Droppings. It must include time, place and subject
matter to be discussed, and no other business may be transacted except that which has been
published.
Section 2. A Netherland Dwarf show sponsored by this Club shall be held in conjuction with
these two meetings. Other shows may be sponsored.
Section 3. It is recommended in order to better serve all members, that these two shows be
rotated geographically in the state.
Section 4. The President may call a meeting of the Board of Directors at any time. Board of
Members must be notified by the Secretary at lease fourteen (14) days prior to the date of such
meeting, specifying time, place and subject matter to be discussed.
Section 5. The President shall call a special meeting upon being petitioned by one-fourth (1/4)
of all members in good standing. The petition must be signed by the petitioners and must state
the business to be transacted, and no other business shall be transacted except that stated in
the petition. All members must be notified by the Secretary of such meeting and the business
to be transacted at least thirty (30) days before such meeting.
Section 6. There shall be at least sixteen (16) members, which shall include at least five (5)
members who are Officers or Directors present at a regular or special meeting to constitute a
quorum. Change: There shall be at least eight (8) members, which shall include at least three
(3) members who are Officers or Directors present at a regular or special meeting to constitue
a quorum.
Section 7. Five (5) members who are either Officers or Dirctors shall constitute a quorum at
all Board of Directors meetings.
Section 8. If no quorum shall be present, the presiding officer shall adjorn the meeting to a
time and place set by him/her.
ARTICLE VI - This was missing from where I was typing it from
Section 1. This was missing from where I was typing it from.
Section 2. Unless otherwise provided in these Articles, Roberts Rules of Order shall govern in
the transaction of business at all meetings.
ARTICLE VII - Order of Business
Section 1. The order of business at all meetings shall be:
(1) Call to order.
(2) Roll call of Officers and Directors.
(3) Reading of minutes.
(4) Report of Officers.
(5) Report of Committees.
(6) Unfinished Business.
(7) New Business.
(8) Adjournment.
ARTICLE VIII - Amendments
Section 1. These By-Laws may be amended by two-thirds (2/3) vote cast by ballot of the voting
membership. All voting members shall receive a ballot published in the newsletter or by mail.
Section 2. Any member in good standing may submit to the Secretary an Amendment by the
By-Lays provided it is signed by three (3) members in good standing and submitted at least
ninety (90) days prior to an annual meeting. The Amendment ballot shall be printed in the
Newsletter know as the "Dwarf Droppings".
ARTICLE I - Dues
2008 Sanctioned Shows
2009 Sanctioned Shows
Section 1. Membership dues shall be recommended by the Board of Directors for approval by
the members at the annual meeting. Such dues shall include all memberships listed in Article
IV, Section 2, of the Constitution.
Section 2. A member shall be notified thirty (30) days prior to his/her expiration of
membership
Section 3. Any office held by a member whose dues have expired for a period of thirty (30)
days or more, shall vacate the office.
ARTICLE II - Duties of Officers
Section 1. The President shall preside at all meetings of the Club, act as Chairman of the
Board of Directors, appoint all regular and special committees, and preform such other duties
as pretains to the office. The President shall be an ex-offico member of all committees.
Section 2. The Vice-President shall preform all duties of the President in his absence. In the
event of the vacating of the office of President, the Vice-President shall automatically succeed
him in office.
Section 3. The Secretary-Treasurer shall maintain accurate minutes and other record of all
meetings of the Club, and cause all correspondence to the office to be acted upon promptly.
Shall collect all dues and funds, shall maintain a bank account in the name of the Club, maintain
a complete set of books and records, advise the President on finacial matters, furnish an
annual report to the Board of Directors showing the Club's general finacial condition and
preform such other duties as assigned by the President. Shall pay all bills not exceeding a
maximum set by the Board of Directors, for which a written receipt is to be furnished. Shall pay
all bills exceeding this amount with signature and approval of the President, for which a written
receipt is to be furnished, and shall preform all duties and other responsibilities as outlined in
the Constitution and By-Laws.
Section 4. The Board of Directors shall have the power to act for the Club on all matters which
might arise between meetings and discharge other duties as may be assigned to them by the
Constitution and By-Laws. A decision by all Board of Directors can only be changed by
two-thirds (2/3) majority vote of all members present at a special meeting. The Board of
Directors shall approve Presidental specifically covered by this Constitution and By-Laws.
ARTICLE III - Compensation
Section 1. No compensation shall be paid in any form to any Officer or Director of this Club.
Section 2. No travel expense shall be paid in any form to any Officer or Director of this Club.
ARTICLE IV - Standings Committee
Section 1. Election Committee - shall consist of a Chairperson and two (2) members in good
sanding. Their duties shall be to receive and certify election ballots, as well as ballots cast on
Constitutional amendments and shall same to Secretary. No person whose name appears on
the ballot may be a member of this Committee.
Section 2. Auditing Committee - shall consist of a Chairperson and one (1) member not
related to or living in the Treasurer's household. Their duties shall be to audit the books of the
Treasurer and report their findings at the annual meeting.
Section 3. Show Committee - shall consist of a Superintendent, Show Secretary and Treasurer,
plus other supporting personnel that may be required to carry out its duties. They shall be
responsible for printing and distributing the Show Catalog, for hiring the show judges as
recommended by the membership, recording of show results, the procurement of awards and
trophies and the completion of a detailed financial show report within three (3) weeks following
the show date.
Section 4. The amount of indebtedness which may be incurred by any committee (show
Committee excepted) shall in no case exceed twenty-five dollars ($25) except in the case of the
"Droppings" editor who shall be reimbursed for all costs of editing the newsletter for which
receipts are provided and documented to the Secretary-Treasurer and the Sweepstakes
Chairperson for all expenses for providing sanction forms and tallying sweepstakes for which
receipts are provided and documented to the Secretary-Treasurer. Any other committee
expenses in excess of twenty-five dollars ($25) must meet with the approval of the Board of
Directors.
ARTICLE V - Voting Procedures
Section 1. Any member in good standing wishing to become a candidate for an office may
obtain a nominating petition from the Secretary. The nominating petition shall be signed by
three (3) members in good standing and submitted to the Secretary any time prior to the
election nominations held at the Spring Meeting or may have him/herself nominated by another
member at the same meeting. Nominations and a seconding motion may be made from the
floor of the meeting upon which the nominated person with his/her approval may become a
candidate for election.
Section 2. Following the close of the nominating procedure at the Spring Meeting, the
Secretary will determine if all nominating candidates are eligible to run for the office. All
nominees who qualify will appear on the ballot. Any nominee who does not qualify will be
advised by mail or phone within fourteen (14) days after the close of the Spring Meeting.
Section 3. In the event any office does not have at least one (1) nominee from these petitions,
the President shall appoint two (2) Directors to assist him/her in obtaining the number of
nominees necessary to complete the ballot.
Section 4. Election ballots, as well as ballots on Amendments shall either be printed in the
"Dwarf Droppings" or individually mailed to all eligible voting members. The names of all
candidates who have properly qualified under Article V, Section 1 and 3 shall appear on the
ballot.
Section 5. Ballots must be returned to the Chairman of the Election Committee, post-marked
not less than twenty (20) days prior to the Election Meeting. Facsimile or copy of any ballot
returned to the Election Chairman shall be determined void and not counted.
Section 6. The Election Committee shall count all acceptable ballots at the election meeting
and certify the results to the Secretary within ten (10) days thereafter. They shall also return all
ballots to the Secretary-Treasurer who shall retain them for a period of six (6) months following
the election.
Section 7. Any ballot declared unacceptable by the Election Committee shall be reviewed by
the Board of Directors. If, after review, the Board of Directors determines sufficient number of
these ballots are acceptable to change the results of the election of an officer or approval or
disapproval of that Amendment, then the Board of Directors total count shall be determined to
be official.
ARTICLE VI - Parliamentary Authority
Section 1. There shall be at least sixteen (16) members, including five (5) members who are
either Officers or Board of Directors of the club to constitute a quorum. Change: There shall be
at least eight (8) members, including three (3) members who are either Officers or Board of
Directors of the club to constitute a quorum.
ARTICLE V - Meetings
Section 1. (a) There shall be a minimum of two (2) meetings each year, one in the Spring
and one in the Fall.
(b) The Spring meeting shall be designated as the Annual Meeting and must be held no earlier
than April 15th and no later than June 15th.
(c) The Fall meeting shall be designated as the Election Meeting, and shall be held no earlier
than September 15th and no later than November 15th.
(d) The President may call a Membership meeting at any Netherland Dwarf show sanctioned
by this Association.
(e) The President may call a special Membership meeting at any other time, providing all
members have been notified thirty (30) days prior to the meeting date. Notification may be
made by mail or published in the Dwarf Droppings. It must include time, place and subject
matter to be discussed, and no other business may be transacted except that which has been
published.
Section 2. A Netherland Dwarf show sponsored by this Club shall be held in conjuction with
these two meetings. Other shows may be sponsored.
Section 3. It is recommended in order to better serve all members, that these two shows be
rotated geographically in the state.
Section 4. The President may call a meeting of the Board of Directors at any time. Board of
Members must be notified by the Secretary at lease fourteen (14) days prior to the date of such
meeting, specifying time, place and subject matter to be discussed.
Section 5. The President shall call a special meeting upon being petitioned by one-fourth (1/4)
of all members in good standing. The petition must be signed by the petitioners and must state
the business to be transacted, and no other business shall be transacted except that stated in
the petition. All members must be notified by the Secretary of such meeting and the business
to be transacted at least thirty (30) days before such meeting.
Section 6. There shall be at least sixteen (16) members, which shall include at least five (5)
members who are Officers or Directors present at a regular or special meeting to constitute a
quorum. Change: There shall be at least eight (8) members, which shall include at least three
(3) members who are Officers or Directors present at a regular or special meeting to constitue
a quorum.
Section 7. Five (5) members who are either Officers or Dirctors shall constitute a quorum at
all Board of Directors meetings.
Section 8. If no quorum shall be present, the presiding officer shall adjorn the meeting to a
time and place set by him/her.
ARTICLE VI - This was missing from where I was typing it from
Section 1. This was missing from where I was typing it from.
Section 2. Unless otherwise provided in these Articles, Roberts Rules of Order shall govern in
the transaction of business at all meetings.
ARTICLE VII - Order of Business
Section 1. The order of business at all meetings shall be:
(1) Call to order.
(2) Roll call of Officers and Directors.
(3) Reading of minutes.
(4) Report of Officers.
(5) Report of Committees.
(6) Unfinished Business.
(7) New Business.
(8) Adjournment.
ARTICLE VIII - Amendments
Section 1. These By-Laws may be amended by two-thirds (2/3) vote cast by ballot of the voting
membership. All voting members shall receive a ballot published in the newsletter or by mail.
Section 2. Any member in good standing may submit to the Secretary an Amendment by the
By-Lays provided it is signed by three (3) members in good standing and submitted at least
ninety (90) days prior to an annual meeting. The Amendment ballot shall be printed in the
Newsletter know as the "Dwarf Droppings".
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